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Prioritized inbound communication, emails, and mails for the President while answering and filtering office telephone promptly.Performed personal errands for President (grocery, car wash, dry cleaners, returns, post office).Drafted and proofread correspondence on behalf of the President.Managed complex travel arrangements for family travel (flight, hotel, car service) as well as business travel for all senior executives.Maintained discretion and confidentiality with sensitive company information. Served as point of contact for executives and internal/external clients while managing complex calendar logistics and ensuring the VP HR’s schedule is optimized. Performed technical, administrative, and routine secretarial duties including answering the telephone, and filing documents, and making travel arrangements for Company President. Collaborated with Executive, Finance, Governance & Nominating, and Audit Committee meetings ensuring the confidentiality of files and contact information.
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Functioned as a liaison to facilitate communication between upper management and employees.Streamlined internal processes to support senior executives companywide while collaborating with internal and external stakeholders to expedite workflow.Managed senior executives’ travel arrangements, including hotel booking, transportation, and meal coordination.Provided administrative support to HR director in recruiting, formatting documents, and employee surveys.Optimized CEO’s time by reading, researching, and routing all email correspondence, drafting letters, creating presentations and documentation, collecting, and analyzing information, and initiating telecommunications.Oversaw a broad variety of administrative tasks including managing an extremely active calendar of appointments, composing, and sending correspondence on the CEO’s behalf, scheduling appointments, and following up on various tasks to ensure deadlines are being met.